Administration Executive
Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?
Are you a talent looking to build business skills, gain experience, and take on exciting challenges? Grow your career with Trelleborg and start shaping the industry from the inside.
We are looking for Administration and Facilities Management Executive you will be the core of the company's operations and activities. Your work will enable the company to maximize productivity by simplifying collaboration and connection with one another. You will partner with all employees to help them achieve their goals and objectives as well as work with the team.
Your Responsibilities:
Travel Management
• Coordinate domestic and international travel bookings, including flights, hotels, visas, insurance, and local
transportation.
• Ensure compliance with company travel policies and budget guidelines.
• Prepare travel itineraries and provide travel-related information to employees.
• Liaise with travel agencies, airlines, hotels, and vendors for reservations and issue resolution.
• Track travel costs and maintain travel expenditure records.
• Support emergency travel changes and last-minute travel requirements.
Administration Support
• Manage office administration activities and coordinate with vendors and service providers.
• Handle office supplies procurement and inventory management.
• Coordinate courier services, visitor management, and meeting room bookings.
• Support facility management activities and ensure smooth office operations.
• Process invoices and maintain records related to administration and travel expenses.
• Maintain administrative databases, records, and documentation.
Vendor & Compliance Management
• Coordinate with travel and administration vendors.
• Ensure vendor invoices are processed accurately and on time.
• Support contract renewals and vendor performance monitoring.
• Ensure compliance with company policies and local regulations.
Employee Support
• Assist employees with travel-related queries and reimbursements.
• Coordinate accommodation and logistics for visiting employees, customers, and auditors.
• Support employee events, training programs, and town halls as required.
What You'll Bring:
• Bachelor's degree in business administration, Commerce, Hospitality, Travel Management, or related field.
• 2-5 years of experience in administration and corporate travel coordination.
• Experience working with travel management systems and vendors.
• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
Why Work with Us?
At Trelleborg, your career progression and personal development are of utmost importance to us. In our vibrant and dynamic work setting, every contribution you make is recognized and your professional aspirations are actively fostered. Committed to innovation, excellence, and ecological sustainability, we ensure that your efforts contribute not just to our organizational achievements but also to global technological and data management advancements. Seize this chance to make a meaningful difference at Trelleborg, where you face stimulating challenges, your growth is certain, and your career can flourish.
Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
At Trelleborg, our people are #shapingindustryfromtheinside# Feel free to contact our HR Team for any questions: Ashwini @ [email protected]
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