Export and Legal Assistant (9 Months Fixed Term Employment)
Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?
Are you a talent looking to build business skills, gain experience, and take on exciting challenges? Grow your career with Trelleborg and start shaping the industry from the inside.
Summary of the role
We are seeking a proactive and detail-oriented Export and Legal Assistant to join the Trelleborg Group Legal team on a Nine-Months fixed-term contract. This role is designed to provide additional support to the legal and export compliance functions during a defined business period.
The position will play a key role in ensuring the company’s export activities comply with international trade regulations while supporting legal administrative processes across the Asia Pacific region. The role involves close coordination with legal counsel, logistics, and operations teams to manage export approvals, maintain compliance records, and ensure accurate documentation.
Key responsibilities include supporting export control processes, coordinating compliance documentation, assisting with legal administration, maintaining records and trackers, and collaborating with internal stakeholders to ensure smooth operational execution.
This is an excellent opportunity for candidates looking to gain hands-on experience in export compliance and legal operations within a global organization while working in a collaborative and fast-paced environment.
About the Job
Export Assistant Responsibilities
- Ensure compliance with international trade regulations and export control laws, including EAR and ITAR requirements
- Assist in the timely review and processing of export approval requests through internal digital systems
- Review export-related documentation, including export licenses, declarations, and end-use certificates
- Support the monitoring of changes in global trade regulations and assist in updating internal compliance procedures
- Contribute to internal audits and compliance assessments related to export control activities
- Prepare and maintain periodic reports, including quarterly export approval statistics and compliance metrics
- Coordinate with legal, logistics, and operations teams to ensure smooth execution of export compliance processes
- Maintain accurate records and documentation in line with company policies and regulatory requirements
Legal Assistant Responsibilities
- Support updates related to director changes, capital changes, and entity information within internal systems
- Assist in the circulation and coordination of legal documents for execution across multiple jurisdictions including APAC, Europe, and the US
- Maintain, organize, and update legal records and documentation in internal databases and filing systems
- Assist the Legal team with expense documentation, tracking, and administrative coordination
- Provide support on trade compliance matters, including product classifications and sanctions screening activities
- Monitor, track, and flag regulatory or compliance changes that may impact business operations
- Coordinate with internal stakeholders to ensure timely completion of legal and compliance-related activities
- Ensure confidentiality and accuracy in handling sensitive legal and compliance documentation
About the Ideal Candidate
Education & Experience:
- Bachelor’s or master’s degree in law, Commerce, International Business, or a related field
- 0–3 years of relevant experience in export compliance, trade compliance, and/or legal support functions
- Prior experience in manufacturing, engineering, or industrial environments will be an added advantage
- Exposure to working with international teams or cross-border business environments is preferred
- Strong organizational, communication, coordination, and documentation skills
- Ability to manage confidential and sensitive information with a high level of discretion and professionalism
- Knowledge or experience in supply chain, purchasing, logistics, or international trade processes is beneficial
Preferred Qualification:
- Certification in Export Compliance or International Trade Compliance
- Experience handling dual-use goods, controlled products, or defense-related exports
- Familiarity with export control regulations such as EAR, ITAR, sanctions screening, and trade compliance procedures
Competencies:
- Strong verbal and written communication skills in English, with the ability to collaborate effectively across a global organization
- Proficiency in MS Office applications, including Excel, Word, PowerPoint, and Outlook
- High level of attention to detail and accuracy in handling documentation and compliance-related activities
- Ability to manage multiple priorities, work under deadlines, and maintain strong organizational discipline
- Proactive, responsive, and solution-oriented approach to tasks and stakeholder coordination
- Strong problem-solving, analytical, and coordination skills
- Ability to work independently as well as collaboratively within cross-functional and international teams
- Good time management and adaptability in a fast-paced business environment
Our Benefits for You
- Work in the multicultural work environment
- Detailed induction training for your new tasks: You will get to know our company, your contacts, and our structures
- An exciting, multifaceted, and interdisciplinary field of activity.
Start shaping the industry from the inside!
#ShapingIndustryfromtheInside#
Trelleborg is an Equal Opportunity Employer, and we take pride in the diversity of our employees, valuing the special experience and expertise that people from different backgrounds bring to our business. The ability to develop ground-breaking technologies is one of our key assets and our people make it happen.
Feel free to contact our HR Team for any questions:
Ashwini @ [email protected]
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