Import - Export - Procurement
Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?
WORKING PLACE: TRELLEBORG SEALING SOLUTIONS VIETNAM CO., LTD
Address: Factory X2, Lot N3, Street N5, N6, Loc An – Binh Son Industrial Park, Long An Commune, Long Thanh District, Dong Nai Province, Vietnam
TASKS AND RESPONSIBILITIES:
Procurement
- Responsible to source, negotiate and purchase direct and indirect materials from both local and oversea suppliers.
- Evaluate supplier’s quotation to ensure that they are in line of work specifications required for the scope.
- Monitor and prepare price comparation file then submit to ERP System
- Generate Purchase Orders (POs) and send to suppliers.
- Establish strong relationships with suppliers to ensure quality and timely delivery of goods and services.
- Negotiate contracts, terms, and pricing to achieve cost efficiency.
- Monitor supplier performance and resolve any issues related to quality or delivery.
- Support sourcing project if any.
Import/ Export operations
- Verify new documents from suppliers, track shipment schedules, update system and reporting files.
- Monitor and prepare price comparation file then submit to EPRS.
- Generate Purchase Orders (POs) and send to suppliers/ FWDs.
- Review customs declarations, prepare documents for import/ export procedures.
- Prepare documents for supplier payment requests, tax payments, local charges, and permit extensions.
- Coordinate with FWDs, warehouses, service companies, and operational department to monitor cargo process.
- Resolve any issues arising during the procedure, notify the ordering department of loses at ports or wear house; support FWDs on explain information and documents to customs and shipping lines.
- Support FWDs on Monitor and process tax refunds if any.
- Collect information and documents to determine HS codes.
- Search for and update information on new documents and regulations, look up HS codes and tax rates.
- Maintain records.
- Any requirement from HOD.
Cost Management
- Verify shipping costs, handling fees
- Control and explain costs related to Import/ Export procedures.
- Propose cost optimization for operation.
Transportation and coordination
- Coordinate vehicles and transportation services for delivery from suppliers to TSS’s warehouse or directly from TSS’s warehouse to customers.
- Coordinate customs clearance and freight forwarding services.
Updates to related department
- Notify if any delays during the delivery process.
- Verify, monitor and inform the related departments of import tax/ export tax rates and policies.
- Explain any additional costs to accounting.
Collect data and submit Payment request to accountant team.
EDUCATION AND EXPERIENCE
- Bachelor’s degree in Logistic, customs, Import-Export or relevant majors
- Minimum 3 years of experience in Customs clearance, Logistics, or Import-Export
- Minimum 2 years of experience within Procurement process
- Global and local collaboration environment experience
- Intermediate English proficiency
- Experience with ERPS / Fourth Shift / SAP (preferred)
- Self motivating and able to work on own initiative
- Organized and structured with a good attention to detail
- Possesses transferable skills
- Team work skill
COMPETENCECIES
- Ability to build good working relationships
- Delivers to agreed timescales
- Good organisational skills.
- High attention to detail.
- Good working knowledge of an ERP System (preferred).
- Good computer skills.
- IT skills and PC familiarity with a particular emphasis on Microsoft Excel Spreadsheets.
- Excellent planning and communication skills
BEHAVIORAL CHARACTERISTICS
- Ability to function and work in a Team Environment
- Build strong channels and relationships with Customers and within Trelleborg
- Highly organised and flexible to hand or meet priorities
- Ability to work independently
- Ability to work effectively to meet objectives
- Take initiative and seek additional training or direction as needed
- Must be able to work accurately and efficiently.
- Positive work ethic
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