Office Manager
Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?
Are you ready to be the backbone of a dynamic and fast-paced office environment? At Trelleborg Marine & Infrastructure, we are looking for a dedicated Office Manager who will play a crucial role in supporting our day-to-day administrative operations. This position is magnificent for someone who thrives with organization, attention to detail, and the ability to handle multiple tasks efficiently.
Who are we?
At Trelleborg Marine & Infrastructure we make a lasting difference for our customers. Our worldwide installed engineered solutions in build infrastructure are made to perform in critical applications with life time expectancy of over 100 years. In a wide variety of applications. From tunnels, water infrastructure, bearings and offshore energy to dredging and special high fast paced applications. From the Extremely Large Telescope (ELT)in Chili to, the Oosterschelde Kering in Zeeland to large immersed tunnels like the Fehmarn Belt Tunnel. How? By not being a supplier but a trusted and capable business partner for engineers, contractors and owners. While a supplier sells products, we offer long term solutions.
What is the Challenge?
Are you ready to tackle a pivotal role in a multifaceted and fast-paced environment? As an Office Manager at Trelleborg Marine & Infrastructure, you will be the backbone of our day-to-day administrative operations. Your interpersonal prowess, attention to detail, and multitasking abilities will be key to ensuring our office runs smoothly and efficiently.
Tasks and responsibilities:
- Be the primary contact between the company and landlord
- Organize relocation to a new office
- Take responsibility for storing engineering, finance, sales and management documents in line with company procedures.
- Manage approval processes for business travels and non-project / order related procurement (meetings, events, office supplies, cleaning, food & beverages etc)
- Assist in visa applications and other incoming and outgoing travel documentation
- Assist in collecting data and information for management reporting and prepare standard report for or on behalf of management.
- Maintain executive diaries, set up meetings and appointments
- Ensure availability of office supplies, food & beverages etc including procurement
- Prepare events and meetings for various stakeholders.
- Ensure the offices are in a representative state at all times
- Ensure that confidential information stays confidential.
Who are you?
You possess a strong attention to detail and problem-solving skills, maintaining confidentiality of sensitive information. You are adaptable to changing priorities and tasks, with a professional and courteous demeanor. Your dedication to high-quality support ensures the team's success.
What do you bring:
- HBO level through education or experience
- Proficiency in MS Office products (Excel, Word, PowerPoint).
- Experience in an administrative or office support role is a plus.
- Ability to self-motivate and work independently.
- Strong communication skills.
- Proactive, collaborative, and organized approach.
- Analytical and statistical mindset.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in both Dutch and English, German would be an advantage
- Proficiency in handling office equipment (printer and scanner)
- Basic understanding of data entry and management.
What do we offer:
Joining Trelleborg means becoming part of a community that values your development and growth. We offer a competitive salary, comprehensive benefits, and a career filled with diverse and global opportunities. Your journey with us will be marked by learning, growth, and the chance to create a significant impact in a leading company.
Embrace a career that offers not just professional achievements but personal fulfillment. Join us at Trelleborg, where every day brings significant impact and your contributions are celebrated.
Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
At Trelleborg our people are #shapingindustryfromtheinside
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