Project Management

• Create templates for various types of documents.
• Ensure that documents adhere to the organization's formatting and styling guidelines. Inline with the client's requirement as well.
• Verify that all necessary information is included in the documents.

• Ensure documents are sorted correctly and distributed to relevant stakeholders for review.
• Track and follow up on the status of document review and approval.
• Ensure review documents are uploaded on relevant portals.

• Distribute approved documents to the respective individuals or departments.
• Ensure that the correct versions of documents are circulated.

• Maintain a version control system for documents to track changes and updates.
• Clearly label and document revisions to avoid confusion.

• Establish and maintain an organized document filing and retrieval system.
• Archive obsolete or outdated documents according to the organization's retention policies.

• Conduct regular quality checks on documents to ensure accuracy and completeness.
• Work with relevant departments to address any discrepancies or issues.

• Facilitate communication between different departments regarding document-related matters.
• Respond to inquiries related to document status, location, or other relevant information.

• Find opportunities for process improvement within the document control system.
• Implement best practices to enhance the efficiency and effectiveness of document control processes.

• Apply document management software and tools to streamline processes.
• Stay updated on advancements in document control technology.

• Provide training to staff on document control procedures and policies.
• Foster awareness of the importance of document control within the organization.
• Self-motivated.
• Communicate efficiently to avoid ambiguity.
• Build good relationships and work well within a multi-disciplined team.
• Ability to build engineering concepts from scratch.
• Learn about new products and adapt new ideas quickly and accurately.
• Proficient in both written and spoken English.
• See challenges as opportunities

• Excellent communication skills (English language); oral & written
• Proficient typing and editing skills
• communication and interpersonal skills
• attention to detail
• analytical and problem-solving ability
• planning skills
• persistence and the ability to influence others
• a strategic approach to work
• ability to facilitate change
• skills in numerical and statistical analysis
• an understanding and appreciation of other people's work fields, such as engineering and science.

• BSc degree in Project Management or relevant field
• 2-3 years’ shown experience working in a Document Controller/ Project Administration position coming from an engineering/construction environment.
• Familiar with Quality Standards/Document Control Procedures a must
• Familiar with project management a must.

Are you a talent looking to build business skills, gain experience, and take on exciting challenges? Grow your career with Trelleborg and start shaping the industry from the inside.

Trelleborg is a world leader in engineered polymer solutions for almost every industry in the world. And we are where we are because our talents brought us here.

We, at Infra, are currently seeking a dynamic and results-driven Project Manager to join our passionate team. At Trelleborg, we are committed to shaping the future of sustainable and resilient infrastructure worldwide.

Who are we?

Our mission is to pioneer innovative solutions that redefine the limits of what can be achieved. Our focus lies in the realm of building infrastructure, where the common challenge is to ensure effective sealing, damping, and protection against water. With a rich history spanning over a century, we have been instrumental in landmark projects. Notably, our Infra-team has contributed to the development of various iconic structures such as the Oosterscheldekering and Maeslandkering storm surge barriers, as well as significant water management initiatives like 'Room for Water'. Our contributions extend globally, encompassing the realization of numerous immersed tunnels including the Coentunnel and Heinenoordtunnel, among many others.

Moreover, our endeavors extend to the development of sophisticated techniques for sealing and safeguarding offshore wind applications, alongside our dedication to other renewable energy initiatives. As projects continue to evolve in complexity and scale, we remain steadfast in accepting the inherent challenges. Our approach at Trelleborg Infrastructure is not that of a mere supplier, but that of a trusted and adept business partner to our clients. While suppliers may offer products, we pride ourselves on delivering enduring, comprehensive solutions that stand the test of time.

What is the challenge

The primary challenge is the Project Manager's responsibility to collaborate closely with internal and external clients, as specified below, to guarantee the seamless execution of all projects within their purview. The Project Manager assumes accountability for supervising the operational aspects of the project, stepping in once the project is nearly finalized by the Sales team.

Who are you?

You are an adept and experienced Project Manager with a profound passion for orchestrating progressive infrastructure projects. Preferably with an engineering background and a demonstrated track record in leading medium to large-scale projects, you are proficient in navigating the complexities of sealing, damping, and water protection challenges, aligning seamlessly with Trelleborg Infrastructure's groundbreaking ethos.

Task and responsibilities

• Monitor project schedule and scope to ensure both remain on track. Initiate and implement appropriate actions. Proactively engage in both quality assurance and risk management activities to ensure project results are met according to client requirements.
• Coordinate and drive internal cross functional teams to meet program results.
• Handle technical issues, risks, and priorities.
• Resolve issues and solve problems throughout the project lifecycle.
• Build project schedules to identify when each task will be done and by whom. Handle project schedules and lead enforcement of project deadlines in response to the client requirements.
• Proactively identify resource constraints and work on creative solutions. Handle the unexpected gracefully and optimally.
• Proactively communicate and collaborate with external and internal customers to analyze needs and requirements.
• Ensure project documents are complete, current, and stored appropriately.
• Serve as the conduit and act as liaison between the customers (internal and external) and technical teams.
• Maintain key relationships with partners of project, mainly internal 70% but also external 30%. Escalation via Teamleader Project Management.
• Collaborate with finance to initiate monthly invoicing and reconciliation.

Competences

• Demonstrated ability to communicate and work effectively with internal and external customers at all organizational levels.
• Proven customer focus, attitude, and excellent interpersonal, verbal, and written communication skills.
• A collaborative style that emphasizes teamwork, values the contributions of each team member, and encourages participation in achieving results for the organization and its customers.
• Customer focused attitude, excellent communication skills, the capacity to lead complex and varied interpersonal relationships to efficiently complete projects.
• Planning & organizing.
• Ability to lead and model behaviors for other team members.

What do you bring?

• Higher vocational education in a relevant field. Engineering knowledge strongly preferred.
• Minimum of 3 to 5 years of professional experience demonstrating responsibility for participating in and/or leading medium to large scale (infrastructure) projects.
• Project management experience demonstrating the capacity to effectively communicate and work efficiently, collaborate with both internal and external clients across all levels of the organization.
• Experience building and handling a project schedule in Microsoft Project or similar
• Fluent/Confident in the Dutch and English language
• Capacity to lead small to medium scale projects, including development of plans for scope, timeline, budget, issue management, and handling change.

What do we offer?

At Trelleborg, you will get the opportunity to accelerate customer performance with environmentally positive solutions, as well as growing and improving yourself and the communities you are part of. You can expect a career path passionate about growth, a competitive salary, and good secondary benefits.

Application Process

Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Are you the one we’re looking for? Apply now by clicking the Apply button, or email me for more information at [email protected]

At Trelleborg our people are #shapingindustryfromtheinside 

For the Aerospace Continental Europe Hub office, located in Maisons-Laffitte, we are looking for a Project Engineer (m/f/d). In this role, you will manage and coordinate assigned customer projects as well as assist in regional developments of the aerospace market in Europe. Further, you will be responsible for following established practices as well as reviewing for and implementing new products and continuous improvements.

Scope of your role

• Develop, coordinate, and manage customer requests (RFI, RFQ, Q&A) including the creation of proposals (technical and commercial)
• Risk analysis and mitigation using various project management tools
• Create and manage project schedules using Microsoft Office Project or other tools
• Coordinate technical and commercial reviews and update project status monitoring tools
• Make sure all project deliverables are captured and delivered on time
• Ensure quality requirements are captured, communicated, and completed 
• Facilitate regular meetings with project stakeholders to discuss project progresses
• Work with cross-functional groups to deliver project work packages
• Encourage and implement continuous improvements to fulfill culture and capture gains
• Provide proactive communication, analysis, innovative solutions, and improvement suggestions

What defines you

• Relevant technical diploma or degree (Bachelor/Master in engineering).
• Range of experience as project manager or similar roles. Industry experience is preferred, in rubber, plastic, or composite manufacturing is beneficial
• Experience using project management software such as MS Project, Clarity, Daptiv, Jira, or other
• Proficiency in basic Microsoft tools such as Word, PowerPoint, and Excel
• Ability to understand and communicate basic technical concepts, to coordinate and lead personnel
• Strong organizational, relationship-building, analytical, decision-making, and problem-solving skills
• Good knowledge of business management and marketing strategies
• Fluent in French and English is a must (written and verbal as per the international role) 

Our benefits for you 

• Comprehensive Training: Kickstart your journey with several weeks of induction training at Trelleborg Academy. Get to know our company, team and structures inside out. Several weeks of induction training for your new tasks: You will get to know our company, your contacts, and our structures
• Exciting Work: Engage in a multifaceted and interdisciplinary field of activity that will keep you inspired and motivated. A challenging, multifaceted, and interdisciplinary field of activity
• Cultural Diversity: Work in a multicultural environment that celebrates diversity
• Modern Workspace: Work in multicultural environments and a flexible work environment with mobile work quantum 
• Work-Life Balance: Enjoy flexible working time models, including mobile work options, to support a healthy work-life balance

#Start shaping industry from the inside#

Trelleborg is an Equal Opportunity Employer, and we take pride in the diversity of our employees, valuing the special experience and expertise that people from different backgrounds bring to our business. The ability to develop ground-breaking technologies is one of our key assets and our people make it happen.