Administration

Do you want to make a lasting difference for our customers and the environment? 

Start shaping industry from the inside.

Who are we

Trelleborg is a world leader in engineered polymer solutions for almost every industry in the world. And we are where we are because our talents brought us here.

At Trelleborg Marine & Infrastructure, we go beyond service, building lasting partnerships with engineers, contractors, and owners to deliver long-term solutions that make a real impact.

About the Job

NB: This is a part time position, 5 days a week (25 hours per week). 

Reporting to the Managing Director, the Office Assistant provides administrative and coordination support to ensure the smooth day-to-day running of the office and site.

Your role supports the Managing Director, the Site Leadership Team, employees, visitors and external service providers through general office administration, visitor and site coordination, absence administration, communication and event support and agreed site administration activities. 

About your responsibilities

Administrative support

• Provide routine administrative support to the Managing Director and the Site Leadership Team.
• Prepare correspondence, reports and other documentation as required.
• Develop and format presentations and supporting materials, using information and content provided and approved by the relevant manager or functional owner.
• Maintain organised physical and electronic filing systems and records.
• Support agreed site administration activities and business projects where administrative support is required.
• Maintain accurate administrative documentation and records in line with company requirements.

Office, visitor and site coordination

• Support the smooth day-to-day operation of the office environment.
• Organise visitors, customer visits and contractor access requirements.
• Support hospitality and practical arrangements for external visitors and larger site activities where required.
• Maintain office supplies, stationery and workplace resources.
• Act as the administrative point of contact for office- and site-related queries, and route requests to the appropriate functional owner.
• Liaise with Facilities, IT and external service providers on day-to-day administrative requirements.
• Provide administrative coordination support to external suppliers and service providers where required.

Site communications and event support

• Provide administrative and logistical support for business-related site events, team meetings, offsites, employee briefings, visitor arrangements and lunches.
• Coordinate the practical delivery and distribution of approved employee communications, including the company newsletter, site briefings and other employee engagement initiatives.
• Maintain employee noticeboards and communication displays using approved content provided by the relevant manager or functional owner.
• Support the preparation, formatting, distribution of approved internal communications and the practical coordination of employee engagement activities.

Absence, security and site administration

• Provide administrative support for absence processes: receiving and recording absence notifications, maintaining the relevant records and documentation, and routing the required information to the appropriate manager or HR contact.
• Maintain agreed employee, visitor and contractor access administration and related records.
• Support security administration, including access control records and visitor and security documentation.
• Support document retention, archiving, disposal, audit preparation and compliance record maintenance.
• Ensure compliance with GDPR and company procedures relating to confidential information and records.

Company car administrative support

• Provide general administrative support in relation to company cars, including maintaining agreed local records, coordinating documentation and directing queries to the appropriate functional owner.

What you bring

• GCSEs or equivalent as a minimum.
• Confident user of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Experience of maintaining accurate records and handling confidential information.
• Previous experience in an Office Assistant, Administrative Assistant, Receptionist, Customer Service or similar administrative support role.
• Experience of supporting office administration, visitors, site-based activities or external service providers.
• Experience of preparing and formatting presentations, reports and internal communications using information provided by others.
• Experience of supporting meetings, events or employee communication activities.
• Experience of working with internal functions and external service providers.

Competencies we value 

Organisation and delivery

• Strong organisational, planning and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities.
• Ability to present information clearly and professionally in presentations, reports and other business materials.

Communication and collaboration

• Effective communication and interpersonal skills.
• Strong service orientation and collaborative working style.
• Ability to coordinate communications and activities effectively while working within clearly defined areas of responsibility.

Judgement and integrity

• Professional, discreet and trustworthy when handling confidential information.
• Ability to work independently within clearly defined responsibilities.
• Sound judgement in identifying when a matter must be escalated to the relevant manager or functional owner.
• Proactive, adaptable and solution-focused.

Our Offer and Benefits

• A responsible and results-oriented task in an internationally active industrial company
• We provide an encouraging environment offering growth within the company while investing in your training/education
• Family and congenial working atmosphere with modern equipment
• Very attractive competitive compensation package 
• Generous annual leave 
• Social and charity events participation

Application process

Are you the person we're looking for?

Apply now and become part of our team!

Don't delay, send us your application to explore a career at Trelleborg

Trelleborg is an Equal Opportunity Employer, and we take pride in the diversity of our employees, valuing the special experience and expertise that people from different backgrounds bring to our business. The ability to develop ground-breaking technologies is one of our key assets and our people make it happen. 

We provide an encouraging environment which offers growth within the company while investing in employee training/education. Our facility is a close and friendly community which allows you to brainstorm your ideas with other colleagues.

We encourage applications from people of all nationalities, religions, genders, sexual identities, different ages and people with disabilities.

At Trelleborg our people are #shapingindustryfromtheinside

About the opportunity

• Location: Welshpool, Perth, Australia
• Employment type: Full-time, maximum term of up to 12 months
• Start date: November 2026

We're looking for someone to join the Sales team for a maximum term of up to 12-months to cover a period of leave within the team. It's a great chance to build your skills in sales administration and customer service to broaden your experience across the business.

What you'll do

• Process customer purchase orders into our ERP system (AX)
• Manage documentation through to delivery
• Handle client enquiries, quotations and proposals, including quotes on behalf of External Sales
• Liaise with Sales, Production and local and overseas suppliers so customers get accurate, timely information
• Monitor factory and external purchase orders and keep customers updated on delivery status
• Resolve customer complaints
• Prepare sales and delivery performance reports as required
• Apply quality, safety and environmental principles in line with our Integrated Management System

What we're looking for

• Experience in sales administration, customer service or a similar role (3–5 years preferred)
• Knowledge of our products, processes or production environment highly regarded
• Strong ERP skills (AX highly regarded) and advanced Excel, plus Word, Outlook and SharePoint
• Strong attention to detail, numeracy and literacy
• Excellent communication and customer relationship skills
• Ability to prioritise and work well under pressure
• Business administration qualification (desirable)

How to apply

• For enquiries about the position, or to apply, please send your expression of interest and current CV to [email protected] or follow the application process below.

At Trelleborg our people are #ShapingIndustryfromtheInside 

Are you a talent looking to build business skills, gain experience, and take on exciting challenges? Grow your career with Trelleborg and start shaping the industry from the inside.

We are looking for CSR Coordinator (Fixed Term Employment for 2 to 3 Years) who will involves leading our ground operations and managing the execution of real CSR and community-impact projects. We’re looking for someone who is comfortable working in the field, taking ownership, coordinating with teams and partners, and ensuring that projects are delivered effectively.

Your Responsibilities:

• Ensuring compliance with statutory requirements related to CSR activities as per Trelleborg India CSR policy as CSR Co-Ordinator
• Understanding CSR policy and CSR Project implementation plan to work inline with Trelleborg India Pvt Limited CSR portfolio requirements
• Understand Section 135(ii) of the Companies Act pertaining to governance of CSR activities in India with rules, knowledge on Companies (Corporate Social Responsibility Policy) Rules, 2014 and its exclusions.
• Adherence to Trelleborg Corporate Policies
• To work in finding CSR execution projects to meet the potential project of Trelleborg under CSR policy objectives
• To Source for potential NGO who are capable of delivering the potential projects under CSR objectives in line with Trelleborg requirements
• To explore the potential projects and shortlist in coordination with CSR Team
• Pre assessment review of NGO's performance and deliverables - feedback on past activities
• To review & consider the CSR project recommendations from Company Employee committee
• To adhere to 3 stages of due diligence process - project feasibility, Legal and Finance through checklist - available.
• To discuss with CSR team on the proposed feasible CSR project, shortlist and work on to it
• To prepare the CSR presentation document for CSR committee approval with purpose
• Preparation of Memorandum of Understanding between Trelleborg and concerned NGO to work on with the project plan, initiation, Funding Tranches, and completion timelines with Documents submission in closing the project.
• Close Co-ordination with CSR team members and update on the progress on CSR activities
• Accountability on CSR spendings on each project funding and following up the same
• Follow up & collection of CSR Documents from respective NGO's / executing agency and share with Finance for the records.
• Periodic Follow up visits to site with NGO's on to CSR project progress and reporting the same to CSR team
• Completion of CSR project on time on to Financial Year spendings with necessary documents and project closure reports.
• To work on CSR impact Assessment team on high value spendings projects, maintain spending documents, visit progress reports, and reporting the same.
• Conducting monthly meeting and presenting updates to CSR Team and Trelleborg Management
• To report CSR project on Trelleborg Corporate websites and Trelleborg Social network platforms for better visibility.
• To work with Trelleborg Marketing team on to Display Boards at the CSR sponsored Project Sites
• Demonstrates uncompromising integrity and transparency in all aspects of CSR planning and execution

What You'll Bring:

• Master Graduate in Social Work or similar education
• Technical aptitude to understand civil construction work
• Familiarity with renewable energy solutions such as solar and wind energy systems.
• Understanding of sustainability, environmental, and CSR-related initiatives.
• Proficiency in MS office (Word, Excel, Power Point & power BI)
• Understanding of CSR financial controls, audits, and compliance requirements
• Engaging with NGO partners through regular field visits and project reviews

Why Work with Us?

At Trelleborg, your career progression and personal development are of utmost importance to us. In our vibrant and dynamic work setting, every contribution you make is recognized and your professional aspirations are actively fostered. Committed to innovation, excellence, and ecological sustainability, we ensure that your efforts contribute not just to our organizational achievements but also to global technological and data management advancements. Seize this chance to make a meaningful difference at Trelleborg, where you face stimulating challenges, your growth is certain, and your career can flourish. 

Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. 

At Trelleborg, our people are #shapingindustryfromtheinside# Feel free to contact our HR Team for any questions: Ashwini @ [email protected]